Faculty Affairs Administrator 2 (Hybrid) - Pathology
Stanford University is seeking a Faculty Affairs Administrator 2 to Provide analysis and guidance within the school or department regarding faculty and academic staff appointments, reappointments, promotions, and the search process. Ensure compliance with school and university policies.
About the Department of Pathology
Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals.
For more information about the department visit http://pathology.stanford.edu/
About the Position
Stanford University is seeking a Faculty Affairs Administrator 2 (FAA 2) that will assist with oversight of all departmental searches and recruitment. You will also be responsible for reviewing and gathering faculty documents for the purposes of initial appointments and may assist with reappointments, promotions with and without tenure, FTE Changes, terminations, and retirement/ FRIP actions for Clinician Educators and Professoriate files, from the start of file to Office of Academic Affairs or Deans approval. You will need to have a strong background in faculty affairs policies and processes as you will be looked to as an expert on all faculty actions. You may have the opportunity to participate in multi-department initiatives looking at process improvement on a school level.
Working directly under the Faculty Affairs Manager, you should be highly organized, proactive, extremely detail-oriented, and able to multitask with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgment, professional etiquette and maintain excellent writing skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.
Duties include:
·Provide oversight and guidance to all aspects of departmental searches and recruitment efforts.
·Main point of contact for search review committees and responsible for recommendations for process improvement in regards to departmental searches.
·Document and interpret policies and processes for contributors to the appointment/promotion/FTE change/Termination/Retirement and FRIP forms (chair, faculty lead, and candidate).
·Manage review for initial appointments and search processes, including marketing, recruiting, preparing committee reports. Create agendas, prepare and edit documents and forms for faculty review including recommendations.
·Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for assigned actions.
·Assist FA1, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
*- Other duties may also be assigned
DESIRED QUALIFICATIONS:
At least one year in Faculty Affairs at Stanford University processing all ranks/lines – CE/MCL/UTL/NTL and Visiting
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- High level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Excellent communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Demonstrated problem solving and analytical skills.
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned
PHYSICAL REQUIREMENTS*:
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
- Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
- Add or subtract physical requirements based on the requirements of your specific job. (remove this statement for posting)
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
WORKING CONDITIONS:
- Occasionally work extended hours.
- This position may have a flexible work location, with the possible ability to be either co-located near the Stanford campus or in Palo Alto, CA as a hybrid worker.
The expected pay range for this position is $77,000 to $92,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.